Expense Report Management Zoho Expense

For example, each expense category can have its own requirements, such as lunch expenses needing a receipt over $20 and setting a maximum of $100 before tripping an alert. And there are quite Law Firm Accounts Receivable Management a few ways to customize what users see on an expense item, such whether Zoho Expense prompts for location or project name, and which items are mandatory. If you’re from an organization that follows a linear, hierarchical approval flow for your expense reporting, you can set up default approvals using Zoho Expense. You can configure out-of-office approvers and reminders for approvals as well. Tracking business mileage is an important part of managing your organizational spending.

Purchase requests

Admins can control what employees see, eliminating unnecessary fields to avoid confusion. They can also set a per diem rate for employees based on location. If you have more than 500 users, you must zoho expense login contact Zoho Expense for a custom quote.

• I was able to upload a receipt easily, and the software instantly created a digital transaction.
• On the dashboard, you can see an overview of everything that’s happening, from pending trips to pending reports and unreported advances.
• PCMag.com is a leading authority on technology, delivering lab-based, independent reviews of the latest products and services.
• In any case, Zoho Expense organizes everything by named reports (“September expenses” or “Trip to St. Louis”).
• Zoho Expense does make it easy to train, onboard, and use all of the end-user features for submitting and generating expense reports.

Receipt Management

Zoho Expense is also a great choice for small businesses looking for an affordable standalone expense management tool. Many alternatives, such as QuickBooks, bundle the expense management function together with accounting, inventory management and other features. This increases the price of competitor’s plans and may saddle SMBs with extra functionality they don’t need or want. Set up limit rules based on fixed amounts, expense count, mileage limit and more.

• Our sales force can enter their expenses on the fly, attach images of receipts and never worry about forgetting to submit their reports by the closing date.
• However, you can mail us at  to continue with the purchase.
• In addition to the Zoho applications, Zoho Expense also integrates with productivity suites like Google G Suite and Microsoft Office 365.
• Although this isn’t a significant drawback, I’d prefer the platform to allow real-time expense approval for faster review, approval, and reimbursement.
• When used in conjunction with Zoho Books, business owners can set up their account and start using Zoho Expense right away.
• Reps are notified when their reports are approved (or rejected), as well as when they have been reimbursed.
• Zoho Expense does offer travel expense management features (Figure E), though these are limited to the Premium and Enterprise plans.

Zoho Expense – Expense Reports

While Zoho does offer Zoho Books and Zoho Invoice, these tools aren’t nearly as popular among accountants as QuickBooks, which can also complicate things come tax season. So all you need is a stable device and the latest version of web browser to get the best expense reporting experience. Create budgets for expense categories or expense types and put a lid on the spending. Warn or block employees from creating an expense when it exceeds the budget. Get analytics on the actual spending vs the budget initially set and stay on top of your spending. Receipts are digitally stored in your Zoho Expense account, so you never have to worry about losing paper copies.

The Reports Summary section provides you with an overview of report details such as the status, the total amount, and the amount to be reimbursed for your reports. In this section, you can view the report details of your most recent, unsubmitted reports, and the reports that await approval and reimbursement. Stay notified about policy violations or possible duplicate entries, run audit trail reports, detect fraudulent behavior, ensure expenses have digital records, and back up data instantly. Zoho Expense makes sure you are audit-ready for the tax season.

Why should businesses avoid using spreadsheets to manage expenses?

• If you have more than 500 users, you must contact Zoho Expense for a custom quote.
• You can record advances if you need to track advanced funds provided to your employees.
• Get started with receipts by uploading them from computer, cloud account, or have them forwarded to your Zoho Expense account through email.
• Set up per diem rates based on location and split them based on expense types.
• That being said, if you do need more finance-related features beyond just expense management, you’ll need to look into other Zoho tools for that.
• Setting up custom criteria for automated expense classifications and categorizations saves you from having to enter each expense manually.
• Finally, since Zoho Expense links to its own Zoho Books, and that integrates with Zoho Reports, presumably accountants will have enough to work with to make any report they might require.

Alternatively, you could drop us a message at   explaining the situation. The Recent Trips section provides you with an overview of your most recent trip. You can view the trip details such as the trip status, travel duration, destination, and booking status. Sign in with your Zoho account’s email address and password. Zoho Expense lets you choose what fields Accounting Periods and Methods should be included on the PDF so you can export them accordingly.

Zoho Expense is available on both Android and iOS devices, allowing users to manage expenses on the go. Zoho Expense is an expense tracking app designed to automate travel and expense management for businesses. It is part of the Zoho suite and integrates with other Zoho products, including Zoho Books and Zoho CRM. I find Zoho Expense useful for business expense tracking, but it excludes advanced expense management features like issuing company spending cards to employees. I cannot praise this software enough for the time and headaches it has taken away from me.

• Beyond Zoho’s own software, Zoho Expense connects with Intuit QuickBooks for accounting, so you can schedule reimbursements in the usual accounting cycles.
• Many alternatives, such as QuickBooks, bundle the expense management function together with accounting, inventory management and other features.
• You can itemize expenses so they are tax exempted appropriately and split shared expenses by amount, day or custom category.
• It also provides a detailed knowledge base that discusses all the software’s features and capabilities.
• I didn’t give it a perfect mark because there are a few areas that could be improved.

We also weighed other factors such as the user interface design, learning curve and customer support. Zoho Expense does offer travel expense management features (Figure E), though these are limited to the Premium and Enterprise plans. The self-booking tool helps employees book their own travel while following company spending policies. The system will freeze a fare while awaiting approval to avoid price surges and notify employees of price alerts so they can re-book at a lower fare.

The web interface is easy to use, but I love the mobile app even more. I was able to upload a receipt easily, and the software instantly created a digital transaction. Zoho Expense is a cloud-based, stand-alone business expense tracking app offered by Zoho. Zoho Expense is also available as part of the Zoho One bundle plan. Set up custom components, customize what employees see when they use Zoho Expense, and personalize your expense management process. Process expense reimbursements in a faster, more efficient manner.